Government-Strength Travel and Expense Management

ExpenseAnywhere-Gov® is our most robust travel voucher management automation solution specifically designed to meet the stringent demands and reimbursement policies of Federal, State and Local Governments.

ExpenseAnywhere-Gov® is an easy-to-use, highly secure, robust, end-to-end solution that automates every aspect of the travel voucher management process, from pre-travel approval to reimbursement for expenses. ExpenseAnywhere-Gov® eliminates the inherent delays, inaccuracies and frustrations with paper-based manual or semi-automated claim processes in place at many federal, state and local agencies. What's more, you get the spend visibility and analytics that deliver transparency around your T&E cost centers, regardless of their complexity and provide you with an instant verification of actual expenses versus encumbrance.

ExpenseAnywhere-Gov® is a highly configurable solution that helps you re-engineer your processes, while affording the ability to create the configuration that meets the exacting needs of your processes.

ExpenseAnywhere-Gov® is designed to meet the needs of the most demanding organizations, often with complex multi-level pre-travel approval processes based on type of travel, including local, domestic or international travel; or approval for attending training or conferences.

ExpenseAnywhere-Gov® comes pre-populated with the latest and historical GSA/ DOD per Diem reimbursement rates for travel within continental USA (CONUS) as well as for travel to destinations outside of continental USA (OCONUS), incorporating seasonal and geographic variations in reimbursement rates.

ExpenseAnywhere-Gov® integrated with your travel card transactions data provides your organization with instant reconciliation and validation of the travel card charges, as well as the charges billed to the central travel agency (CTA) account. In most government agencies or departments such reconciliation is slow and limited by costly, time-intensive manual processes involving detailed validation and verification of expense claim forms and corresponding travel/ CTA card charges.

ExpenseAnywhere-Gov® provides an intuitive user interface for government employees to create a pre-travel approval (PTA) request identifying intended travel expenses based on GSA per diem rates and other expenses for travel to either a single destination or to multiple destinations in a single trip. Upon submission such PTA's are automatically routed through the appropriate approval process which may be configured either based on hierarchical approval or as a pre-defined approval workflow.

The Pre-Travel approval requests may be created for individual travel or for group travel. The traveler can identify on the PTA, whether certain expenses are either pre-paid (e.g., a conference meal) or reimbursable by a third party (which may automatically trigger a review by "Ethics" department for compliance).

Within ExpenseAnywhere®, an approved PTA can be easily linked to the traveler's expense report, at which point the data from the PTA is automatically copied to the expense report, eliminating re-entry of data on the expense report. Depending on the time of arrival or departure entered, the system automatically reminds the traveler to claim appropriate additional expenses for: "Day-trip meals" or "Extra meals" in commensurate with the travel policies.

ExpenseAnywhere® users can allocate any pre-paid expenses, identify and add cash advances, if any and track charge card transactions to their reports.

Users of ExpenseAnywhere® can upload scanned images of expense receipts or fax receipts to an ExpenseAnywhere® fax server for instant and automatic linking to their expense reports. So, the reviewers can view receipt online along with the reports. This feature alone provides phenomenal savings by eliminating manual handling, management and storage of paper receipts for audit purposes.

ExpenseAnywhere® acts as your watchdog, tracking exceptions to company policies and flagging non-preferred vendor use, duplicate expenses, and spending above pre-set limits, thereby helping manage compliance with your policies.

The Finance groups with complex general ledgers can rest assured that this system supports their complexity and can integrate either on-demand, or as batch upload, or in real-time with their state-wide ERP systems with warrant information uploaded for display of payment details to the travelers.

ExpenseAnywhere® provides the most comprehensive 360° reporting capability with drill-down to transaction level including export to Excel. Your executives and managers will appreciate the ability to track spending, check on a cost center activity, compare individual user activity, and drill down into the details when needed.