Easy, Effective and Efficient Management of your Purchase Card Spend

ExpenseAnywhere's web-based Procurement-card solution, "PcardSystem" helps reduce costs and streamlines processes for authorizing, tracking, purchasing and reconciling your business purchases.

Eight percent of corporate purchases are low-dollar value purchases. It costs businesses upwards of $100 to issue a single paper-based purchase order. Therefore, it is economical to use corporate procurement cards for day-to-day business purchases. In today's world with easy access to global markets, corporate sourcing has crossed traditional geographic boundaries and the use of Purchasing Cards has been expanded in to direct spending and higher-end, more strategic purchases.

The U.S. market alone for Purchasing Cards has grown exponentially in the past ten years with transaction volume expected to exceed $220bn in 2006 (Source: Packaged Facts, May 2000).

While the use of Procurement-cards for business purchases makes absolute sense, today over 90% of businesses and government offices are using paper (bills from their Purchasing Card issue)r to manually review, allocate and reconcile their Purchase Card transactions. Such processes are inherently costly and error-prone, lack in management oversight and policy compliance, and create opportunities for employee fraud and risk.

Thus, many gains achieved using Purchasing Cards are thwarted by the lack of automation in the reconciliation process, which makes it even more difficult for businesses to comply with Sarbanes-Oxley (SOX) regulation.

ExpenseAnywhere's PcardSystem Solution is the only web-based, easy-to-use solution that automates the entire process of managing and reconciling the Procurement Card spend easily, effectively and efficiently while at the same time providing you with stringent controls to analyze data and comply with SOX.

Cost-Efficient Solution for the Cost Conscious Buyer

ExpenseAnywhere's PcardSystem solution helps you manage your corporate purchases through the entire life-cycle of order processing: from order entry to order approval to merchandise ordering, with eventual order verification and reconciliation and allocation of Purchase Card charges to appropriate expense accounts. With its built-in approval process the PcardSystem solution delivers a comprehensive, robust, secure, end-to-end solution that tracks cardholder purchases, from ordering to payment reconciliation consistent with corporate policies. The reconciled transactions can be exported to a file mapped for posting to your ERP system, thereby eliminating manual re-keying of the data.