International business travel is a different animal when compared to a quick domestic trip. Flying for extended periods of time alone presents its own unique challenges for those who have not done it before. Still, international business travel does not have to be the grueling sort of ordeal that first-timers anticipate by following a few simple guidelines.
For our purposes here, we assume a) you do not have a huge corporate travel department taking care of the details for you, b) you care how much elements of the trip cost and c) can accept a seat in coach.
· Booking airfare – Book air far in advance for the best seat selection. Keep on top of fares by registering flights with AirFareWatchdog(before buying) and Yapta (after). If the price goes down later, a refund or credit for future travel may be possible. Also, reduce travel stress by insisting on a minimum of 2 hours between connections, especially on the return flight to the U.S. If the arrival airport is not your final destination, you’ll need time to recheck luggage and go through security screening again.
· Periodically check reservations – Once flights are booked and seats assigned, return to the airline website to get a feel for how flights are filling up. You may wish to pay more closer to travel day for an aisle seat. SeatGuru can help with this. Also, be sure reservations have frequent flyer numbers on them to get credit for long flights. Be extra safe by saving boarding passes as proof later that you were on the flight.
· Know what documentation is required – In addition to a valid U.S passport that expires a minimum of 6 months after your international travel, you may need to satisfy other entry requirements. The U.S Department of State‘s Smart Traveler Program offers all the information needed to enter and experience any given country in the world. Registering travel plans with Smart Traveler brings travel alerts and background information in advance of travel too.
· Explore communication options in advance – Molding options on a cellphone plan to fit where your destination can make using your cellphone abroad a viable option. On extended trips a new sim card to match your destination might work best, but simply customizing options can work well too. Adding an international data plan, for example, will let you use smartphone apps that can be invaluable navigating foreign soil. Another option is to “Cheat On Your Cellphone Service With Tep Wireless.”
· Fly in a day in advance of important meetings – Have some plans in place but have the flexibility to spend the first day overseas adjusting to the time difference and getting used to new surroundings. If everything goes well, you may be able to hit the ground running. If a few parts of your travel plan don’t come off as anticipated, all is not lost, just a bit behind schedule.