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Product Literature/Videos

Product Literature

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  • A Night Before Christmas ExpenseAnywhere Style!

    A Night Before Christmas ExpenseAnywhere Style!


  • Who We Are

    Who We Are


  • ExpenseAnywhere Duty of Care

    ExpenseAnywhere Duty of Care


  • Learn about ExpenseAnywhere Mobile

    ExpenseAnywhere and the Expense Report Mystery


  • Learn about ExpenseAnywhere Mobile

    Feature Spotlight "Tracking Mileage with ExpenseAnywhere"


  • Learn about ExpenseAnywhere Mobile

    Sales & Use Tax Melodrama


  • Learn about ExpenseAnywhere Mobile

    Feature Spotlight "Matching Receipts with ExpenseAnywhere"


  • Learn about ExpenseAnywhere Mobile

    Feature Spotlight "EA Mobile"


ExpenseAnywhere

ExpenseAnywhere is a cloud-based solution that provides a comprehensive end-to-end automation of the entire Travel & Expense management process.

Which Version is for You?

Express

Enterprise

Gov

Education

India

Express

ExpenseAnywhere-Express is our SME product designed for self-setup by the clients. A step-by-step procedure provided with the solution helps you configure the system easily and go-live in a matter of hours. The system is attractively priced based on use, with zero set-up fees, so small and medium size businesses can reduce their operational costs and instantly begin to recognize benefits by automating their expense management process.

Enterprise

ExpenseAnywhere-Enterprise is our large business product that provides integrated online travel and expense management solution with support for business rules and policies, multi-level approval process flow from pre-travel approval, to travel booking, to reimbursement for expenses and complete integration with back-end ERP systems and corporate cards of all flavors and receipt management. The system supports multi-currency transactions and payments; VAT tracking and reclamation, as well as mobile interface.

Government

ExpenseAnywhere-Gov is a special release for use by federal, state and local government agencies as well as by DOE/ DOD contractors required to comply with GSA/DOD T&E reimbursement policies. The solution supports the complex CONUS/ OCONUS reimbursement policies, FTR regulations, and other travel guidelines for domestic and international travel including policies for extended stay, residencies, and trip within a trip, pre expense reporting etc. The system provides functionality for managing individual and group travel, complete reconciliation of corporate card spend, receipt imaging, and tight integration with back-end systems.

Education

ExpenseAnywhere-Edu provides a complete solution for controlling and automating the complex T&E management, generally prevailing at institutes of higher education. The complex work flow, grant management, reconciliation and allocation of charges, other expenses associated with sports teams, as well as group travel for conferences and travel for visiting faculty are a few of the complex processes that universities need to manage. ExpenseAnywhere-Edu automates all of that and a lot more.

India

The India specific version of ExpenseAnywhere is designed to provide a complete platform for travel and expense management for corporate India. The platform is designed to integrate diverse travel services into a single T&E eco-system to provide an ultimate user experience that integrates self-booking, or travel arranger assisted booking with Multi-TMC interactions, including multilevel pre-travel approvals, vendor invoice management and expense reimbursement. ExpenseAnywhere India provides a unique platform for corporate India to manage their global travel and expense management through a single application.

To learn more, please contact us for a demo today!

Product Highlights

Compare Features

Feature Express Enterprise Gov Edu India
Integrated Online travel booking system
Self Booking
TMC Assisted Booking
Multi-TMC support for Travel
Support for Open Booking
Pre-travel Authorization
Cost of Travel approval ( Pre-travel integrated with online booking tool)
Expense Entry and Approval
Cost Allocation
Hotel Folio Breakout
Policy Compliance
Multi-Currency Support
Tracking Attendees for Business Entertainment
Tracking Spend on Doctors/ Teaching hospitals- PPSA Compliance
Support for Credit Cards
Corporate cards
Ghost cards (BTA Cards)
Personal cards
Canadian GST/PST/QST/HST support
Cash Advances
Tax Tracking (GST/HST/PST/QST/ VAT) with Reclamation Reports
Integrated Mileage tracking & Reimbursement
Email Notifications
Support for GSA-Per Diem Rates
Support for FTR/ JFTR travel policies
Receipt imaging
Automatic Receipt Matching & Validation Technology
Intelligent Report - matches travel itinerary with credit card data & receipts to automtically create an expense report
Expense Approval- Multi-level Approval
Line Item Veto
Support for Proxy & Delegate
Mobile Apps
Accounting Module Basic
Admin Module Basic
Reporting & Analytics Basic
Budgeting Module (Optional)
Integration with ERP Systems (All)
ExpenseAnywhere Pay Service (ACH)
ExpenseAnywhere Travel Vendor Invoice management
Audit Module (Optional)
Self setup
Vendor setup
Single Sign-on (Optional)

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End-To-End Travel & Expense Report Automation!

ExpenseAnywhere is an easy to use solution that gives business travelers the ability to book travel, create pre-travel authorization requests, and enter and submit expense reports for approval and payment processing.


Mobile Apps

The ExpenseAnywhere Mobile App empowers users to instantly add expense details and capture receipt images from anywhere at any time. With the ExpenseAnywhere App available for iPhone, Android, and Windows Phone, users will never miss submitting another expense or receipt. Now they can capture it, track it, and submit it, all from the convenience of their smart phone or tablets.

VIDEO
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Smart Receipt Imaging

ExpenseAnywhere users can scan, e-mail or fax expense receipts and related documents to be automatically linked to their expense reports as PDF documents for online review. Mobile users can also use the ExpenseAnywhere App to capture pictures of their receipts and directly send them to the ExpenseAnywhere online server, where they are maintained in their personal receipt store for linking to the appropriate expense reports.

VIDEO

Open Skies Booking
Un-Managed Travel (travel 2.0)

At ExpenseAnywhere, we take your travel seriously. With un-mandated travel on the rise, corporate Travel Managers are concerned not only about non-compliance, but also about duty of care issues. At ExpenseAnywhere we are ready to help manage, validate, and reconcile such maverick spend and provide relevant information to Travel Managers to manage their duty of care obligations. Travelers simply need to send e-mail to ExpenseAnywhere with their travel itinerary confirmation from the vendor of their choice. Once received, we will automatically obtain and capture the corresponding booking data; validate it against your company’s travel policies; and inform the travelers and their approvers of any policy exceptions. Finally, with our one-click technology, we can automatically validate the booked data with the corporate card billing data and expense receipts, to create a “Smart Expense Report” ready for submission.

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Pre-Travel Approval

The ExpenseAnywhere travel authorization module totally automates the management and approval for cost of travel, to help you control spend before it occurs. Integrated with the online travel booking system, the travel authorization module automatically captures the travel booking data on flight, hotel, car, rail etc., from the online system to populate the travel authorization request with ability to add other expenses, to capture total trip cost. Being an industry leader we take a great pride in delivering the solutions that help you manage and gain complete visibility on your spend.


Duty of Care

Duty of Care is a top priority at ExpenseAnywhere. Whether your company utilizes managed travel or un-managed travel, ExpenseAnywhere can capture your traveler’s travel destinations and assist you in ensuring your travelers’ safety, no matter where they are around the globe. Our solutions can help you see where you were, where your employees are, and where they are traveling to.

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